Advantage Solutions Specialist Invoice Recon Full Time in Grand Rapids, Michigan

Summary

Specialist Invoice Recon

At our Company, we grow People, Brands, and Businesses!We are seeking a dedicatedSpecialist Invoice Reconciliation (SIR) who will be responsible for all invoice reconciliation for their assigned clients.

Take this opportunity to join North America’s leading business solutions provider and build your career working with amazing people in a growing industry! Apply today!

What we offer:

  • Full-Time Benefits (Medical, Dental, Vision, Life)

  • 401(k) with company match

  • Training and Career Development

  • Generous Paid Time-Off

Responsibilities:

  • All orders will be matched and reconciled in our system within one week of receiving the invoice.

  • A written explanation of discrepancy on the invoice/order.

  • BAA will be notified of any cuts that are excessive or were not communicated prior to order shipment.

  • Any obvious commission issues should be communicated to the database team immediately.

  • IRS will request or track down any missing invoices for that month prior to the accounting close for the month.

  • The SIR will enter and reconcile any missing invoices for prior months if requested by the accounting department or cash application department. Invoice Reconciliation Specialist will keep an organized desk and files at all times.

Qualifications:

  • High School Diploma or GEDor equivalent experienceis required

  • 0-2 years of experience in applicable fields

  • Well-organized, detail-oriented, and able to handle a fast-paced work environment

  • Team building Skills

  • Good written communication and verbal communication skills

  • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers

Responsibilities

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary

The Specialist Invoice Reconciliation (SIR) will be responsible for all invoice reconciliation for their assigned clients.

Essential Job Duties and Responsibilities

  • All orders will be matched and reconciled in our system within one week of receiving the invoice

  • Any differences that will result in deduction are to be communicated to the Business Account Administrator (BAA) immediately (example: pricing or promotions).

  • Written explanation of discrepancy on the invoice/order

  • BAA will be notified of any cuts that are excessive or were not communicated prior to order shipment

  • Any obvious commission issues, should be communicated to the database team immediately

  • IRS will request or track down any missing invoices for that month prior to the accounting close for the month

  • The SIR will enter and reconcile any missing invoices for prior months if requested by the accounting department or cash application department

  • Invoice Reconciliation Specialist will keep an organized desk and files at all times

  • Principal profiles to be kept in the front of the Client manual and to be updated as needed, both in print and on the network drive

  • Invoices will be matched to orders and reconciled and filed within one week of being received

  • Files must be organized and easily accessible for deduction and billing purposes

  • The SIR will work with the Cash Application Department and the Data Base Team on commission and missing invoice issues

Supervisory Responsibilities

Direct Reports

This position does not have supervisory responsibilities for direct reports

Indirect Reports

This position does not have guidance or mentoring responsibilities for indirect reports

Travel and/or Driving Requirements

Travel and Driving are not essential duties or functions of this job

Minimum Qualifications

Education Level: (Required): High School Diploma or GED or equivalent experience

Field of Study/Area of Experience:

0-2 years of experience in applicable fields

Skills, Knowledge and Abilities

  • Well-organized, detail-oriented, and able to handle a fast-paced work environment

  • Team building Skills

  • Good written communication and verbal communication skills

  • Strong computer skills including proficiency with Microsoft Word, Excel, PowerPoint, Access, Outlook, and web-browsers

Environmental & Physical Requirements

Office / Sedentary Requirements

Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.

Additional Information Regarding The Company Job Duties and Job Descriptions

Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

Important Information

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

The Company will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box) Ordinance. All of our positions require the satisfactory completion of a background check. Please be aware that acknowledging or having criminal convictions does not constitute an automatic bar to employment. Factors including, but not limited to age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account.

Primary Posting Location : City Grand Rapids

Primary Posting Location : State/Province MI

Postal Code 49509

Primary Posting Location : Country US

Requisition ID 2018-191159

Position Type Full Time

Category Professional: (IT, Finance, Legal, HR, Talent Acquisition, Administrative, Customer Service)